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Nothing (well maaaaaaybe IRC) beats XMPP / Jabber when it comes to installing for small institutional needs. There are pretty good servers around, such as Prosody.
The servers are great, but the currently available clients are only great for non-corporate usecases IMHO.
Yep. I tried xmmp over matrix and while the setup was relatively solid and straightforward to configure the clients and lack of central history were too much of a step back so I went back to matrix.
You must have used a very outdated client (like Pidgin) because history is syncronized via the server reliably since 10+ years on xmpp with clients that support the MAM standard.
I was using conversations and from what I understood the server handles syncing of history from clients that have all the history so of one disappears your history disappears. That is what played out in my tests.
That must have been a severly misconfigured server then. Normally history is stored on the server and synced on demand via MAM.
Of course with modern e2ee you can't actually decrypt old history on new devices, but that is an intentional feature with PFS.